Effective Team Meetings


Effective Team Meetings

     Sometimes meetings with colleagues can be quite effective but it takes more effort to hold an effective meeting than just calling one together. As we do call them though we want to be sure ahead of time that the results of the meeting(s) are to reach goals that do one thing and one thing only, they are to help the organization.

So how can you make sure that every meeting that you will hold will be effective and goal-oriented?

     First here is a couple statistics from a survey by Clarizen, a enterprise-class work collaboration and project management solutions company. The results showed that three in five employed adults reported that preparing for a status meeting "takes longer than the meeting itself," while more than one-third of those who attend status meetings called them a waste of their time (Howard, J., 2015). The survey continues that there are 4.6 hours spent preparing for status meetings per week while 4.5 hours are spent attending general status meetings per week.


6 Tips on How to Run Productive Team Meetings
by Dinnie Muslihat
     
     Consider these 6 steps a benchmark but not necessarily the only steps. Consider reviewing additional resources to further your knowledge.
  1. Determine if it is essential - Consider there are times wen gathering a group of busy people together is not the most effective way to get thing done. Can it be done in an email instead?
  2. Assess the invite list - Consider that inviting a bigger group is always tricky to manage and some of them may not add value.
  3. Have an agenda - Send it out early to your invites, maybe one or two days early. This gives them enough time to frame their ideas and opinions for contribution. It will also ensure that the meeting will end in something actionable (because if it doesn't, what's the point?).
  4. Rotate the Leader - This allows for employee engagement which is critical to spread the involvement. A good way is to have the team leader kick off the leader but must pass the baton onto various team members who has knowledge on the next agenda item.
  5. Get creative - Start the meeting off with a joke, a SafeStart story, or simply something different each meeting that can stimulate participants and spur innovative ideas and solutions.
  6. Collect feedback - Feedback surveys are a great way to reveal if participants were paying attention. This is also a continuous improvement methodology for each and every meeting that follows.
     A unique and new way to hold meetings that my company is currently using is Microsoft's Team Meetings, which is a hub for anyone on the organization's network to join a meeting without actually having to be in the room physically. You can research more about Team Meetings by clicking on the link.




Resources:

Howard, J. (January 22, 2015). Clarizen Survey: Workers consider status meetings a productivity            killing waste of time. Retrieved from https:www.clarizen.com/press-release/clarizen-survey-                workers-consider-status-meetings-a-productivity-killing-waste-of-time/

Muslihat, D. (October 11, 2016). How to conduct team meetings that don't suck. Retrieved from https://zenkit.com/en/blog/how-to-conduct-team-meetings-that-dont-suck/



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